10 Business Travel Hacks You Should Know

Corporate Travel
December 11, 2021
10 Business Travel Hacks You Should Know

Between the hassles of packing, security lines, and being away from home, it's not hard to see why some people don't enjoy the process of travelling. 

However, there are also some great benefits to business travel, including getting out of the office and seeing new places. Is business travel worth it? The answer is definitely yes — but only if you make the most of it.

The purpose of this article is to provide you with some tips on how to make your business travel easier. From packing to flights and hotel accommodations, we'll cover it all!

Top 10 Business Travel Hacks 

If you're like most business travellers, you're always looking for ways to make your trips a bit easier. From packing tips to money-saving tricks, there are plenty of hacks out there that can help. Here are some of our favourites.

1. Book Travel in Advance Whenever Possible

There's no question that last-minute travel is often an adventure, but it's not always the best way to get the most out of your trip. Booking travel in advance whenever possible can save you money and ensure that you have everything you need when you reach your destination.  

If possible, book your tickets as far in advance as you can. Airlines offer discounts for early bookers, and if there's a particular flight or route that you're interested in, waiting until the last minute might mean that it's sold out.

2. Use Online Tools To Find the Best Deals on Airfare and Hotels

Several online tools can help you find the best deals on airfare and hotels. 

  • Flights: They all allow you to search for flights by destination and date, and they also offer price comparisons to find the best deal.
  • Hotels: They all allow you to search for hotels by location and rating, and they also offer price comparisons to find the best deal.

Overall, these online tools are a great way to find good deals on airfare and hotels. If you're planning a trip, be sure to use them to get the best deals possible.

3. Consider Using a Corporate Travel Management Company

If you're looking to save time and money on your next business trip, consider using a corporate travel management company. A good company can help you plan your trip, book flights and hotels, and provide other services such as car rental and ground transportation.

One of the benefits of using a corporate travel management company is that they often have relationships with airlines and hotels, which can lead to discounts on airfare and hotel rates. In addition, they can often get you better seats on planes and more room in hotel rooms.

Another benefit of using a corporate travel management company is that they can take care of your trip's details, from arranging airport transfers to getting you tickets for local attractions. This can free up your time to focus on your work while you're away from home.

4. Pack Light Whenever Possible

When you are out there on business travel, it is very important to try and pack light whenever possible. This will keep you from carrying so many bags and increase your productivity and save your time.

There are a few tricks to packing light whenever possible when going on a business trip.

One of the most important things is to pack versatile items that you can wear multiple times.

For example, women may pack a black dress that can be dressed up or down with accessories, or bring a scarf that adds colour and style to any outfit. Men could bring a button-down shirt that can be dressed up with a suit jacket or down with a pair of runners.

Another way to save space is only to bring essentials and leave the rest at home. This might mean leaving behind beauty products or bringing travel-sized versions instead. If there’s any doubt about whether or not an item will be used, it’s best to leave it at home.

5. Make Use of Your Airline’s Loyalty Program

Airlines generally have their loyalty program for frequent travellers. There are different types of memberships that a traveller could become a part of based on the number of flights or miles travelled by them to and from airports. 

The categories go as follows: Blue member (for people who travel less than 25 thousand miles), Gold member (25-50 thousand) and Platinum member (more than 50 thousand). The perks differ according to each level, but generally, they can include such things as priority check-in and boarding. 

For those companies who send their employees on business trips at least once a week, it is important that they use this type of membership to get the most out of it — both for them and for the company itself.

6. Get TSA Pre-check or Global Entry

If you frequently travel through airports, it’s worth signing up for TSA Pre-check or Global Entry.

TSA Pre-check allows low-risk travellers to experience expedited screening by providing pre-approved status, which eliminates the need for removing shoes, light outerwear and belts, as well as removing liquids, laptops, portable devices larger than a cell phone from carry-on bags.

These programs allow you to skip the long security lines and go through a shorter, faster security process.

7. Bring Your Entertainment

For business people who have to travel a lot for their job, going on a business trip can be tedious and stressful. The flight takes a lot of time and effort; the scheduling is complicated, and if you want to avoid wasting a couple of days in a hotel room doing nothing, you will have to plan your schedule very carefully. 

One way to save yourself from boredom is by bringing some form of entertainment with you when going on a business trip. When choosing entertainment for your trip, it's important to choose items that will help you relax and enjoy your time on the road. This includes items like books, games, movies, and music.

8. Stay Organised With a Travel Planner

When going on a business trip, it’s important to be as organised as possible. This means having all of your documents and materials organised and ready to go. It also means having a plan for how you will get from one place to another and what you will do when you're not in meetings.

One way to stay organised is to use a travel planner. A travel planner can help you keep track of your flights, hotel reservations, and meeting schedules. It can also help you plan out your time in each city so that you make the most of your visit.

There are many different types of travel planners available online. You can find planners that are specific to the type of trip you are taking, or you can find more general planners that you can use for any trip.

9. Use Airport Lounges

If you're a frequent traveller, it's worth looking into airport lounges. These are spaces where you can relax in comfort before your flight, and they often come with a range of benefits such as free food and drink, Wi-Fi, and newspapers.

Most major airports have at least one lounge, and some (such as London Heathrow) have dozens. The cost of entry varies depending on the lounge and your airline, but it's usually between $20 and $40. If you're travelling in a group, it might be worth considering splitting the cost.

What can you expect from an airport lounge? Most lounges offer a selection of drinks and snacks, as well as comfortable seating, air conditioning, and free Wi-Fi. Many also have televisions and newspapers, but these vary significantly from one lounge to the next.

10. Take Advantage of Tax Breaks

When you're travelling for business, there are a few tax breaks that you can take advantage of. For example, you can deduct your travel expenses, including airfare, hotel costs, and car rental fees. You can also deduct the cost of meals and entertainment while on your trip.

To qualify for these deductions, however, you need to meet certain criteria:

  • Your trip must be primarily for business purposes.
  • You must keep track of all of your expenses.
  • You must itemise your deductions on your tax return.

If you're not sure whether or not you qualify for these deductions, it's best to speak with a tax professional. They can help you determine which expenses are eligible for deduction.

Let's sum it up

There you have it — our top tips for making business travel a breeze!

With a bit of organisation and preparation, you can make the most of your time away from the office and arrive back feeling refreshed and ready to take on whatever comes your way. Happy travelling!

We hope you enjoyed our blog post on business travel hacks.

As always, please reach out to us if you have any questions or need help with your planning process for the next time you’re travelling for work. Our team is happy to help!